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Checklist for Records of 401K Plans

January 28th, 2008 · 67 Comments

  

Following tips will provide you information on aspects which you should ensure while choosing 401k services provider.

 

  • Basic requirements of 401k record keeping
  1. Contributions entering system.
  2. Ensure that the 401k provider issue payroll information which is processed electronically.
  • Confirm whether separate different 401k accounts are maintained for different types of employee contributions and employer contributions.
  • Maintaining Account Balances (within 401k funds)
  1. Check that allocation of earnings through investments is made according to the terms incorporated in the plan document.
  2. Ensure that allocations made to individuals have been tested as per existing rules, specifically when the plan is participant directed.
  • Distributions of 401K plan funds
  1. Ensure that information likes withholding of taxes and other relevant information requisite for Form 1099, has been correctly recorded. This is very important when you separate from service
  2. Ensure that details of loans obtained by you like refund of loan and outstanding amount are recorded correctly.
  3. Distributions during hardships. Check that information required for Form 1099 has been recorded correctly.
  • Tips for choosing a 401k plan provider
  1. Selecting from various types of providers. If you are thinking to select an In-house 401k plan provider, you must have the ability to perform formalities and documentary work related to 401k plan.
  2. If you are considering of a third party administrator, ensure that the administrator possess the required experience of maintaining the records of 401plan accounts.
  3. If you choose a recordkeeping firm you must check competence of such firm after giving due consideration to their professional expertise.
  4. If you are considering about a bundled 401k service provider, check whether such provider undertake the 401k work it or outsource it to other agencies.
  1. Obtain a sample proposal from the prospect 401k plan provider.
  2. Carry out the evaluation of 401 proposal offered by provider by using certain laid down criterion as gage for determining evaluation results.
  • Cost for record keeping.

  1. Whenever you establish a 401k plan, you must analyze the cost of record keeping charged by the provider. Even you can negotiate with the provider to get the better deal.

  2. Check whether it is feasible to decrease the recordkeeping costs by using one of the following means.

  3. As mentioned above you can negotiate with the provider for reducing cost of record keeping. You must emphasize that provider should reduce unit cost based on the enhancement in number of participants.

  4. If you think that you can reduce the cost of record keeping by changing the provider, you must give consideration to work involved in 401k plan.

  5.  

    Transferring record keeping costs to employees is another option. However, this may have an adverse effect on success of 401k program and may lead to dissent amongst the employees.

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Category: 401K Providers

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